Best WordPress Form Builders with conditional logic

In today’s digital landscape, effectively gathering user data through websites is crucial for business success. WordPress form builders are essential tools in this process, enabling the creation of everything from simple contact forms to complex, multi-page surveys. The standout feature of enhancing these tools is conditional logic. By incorporating the best WordPress form builders with conditional logic, websites can dynamically adapt based on user interactions, enriching the user experience and streamlining the data collection process.

However, before purchasing and installing a WordPress form builder plugin, you must know how to use conditional logic in WordPress form I mean the use of conditional logic in WordPress forms. Let’s see.

Uses of conditional logic in WordPress form

In the realm of WordPress forms, conditional logic is a powerful feature that allows form creators to display or hide fields, change values, or alter what emails are sent, all based on user inputs. This feature can significantly enhance the functionality and user experience of a form. Here are some essential types of conditional logic that a form builder should have, especially for creating versatile WordPress forms.

Field Visibility Logic: This is the most basic and crucial type of conditional logic. It allows form fields to be shown or hidden based on the responses to previous fields. For example, if a user selects “Other” in a dropdown menu, a new text field can appear to specify their answer.

Conditional Email Notifications: Forms should be able to send different email notifications based on user inputs. For instance, feedback forms could trigger emails to different departments based on the nature of the query or issue reported.

Conditional Form Actions: Depending on the user’s choices, forms might redirect users to different pages, trigger downloads, or even add them to specific mailing lists. This type of logic ensures that the user’s journey through your website is as relevant as possible.

Feedback and Support Tickets: For support or feedback forms, conditional logic can direct the form submissions to different departments or support tiers based on the nature of the inquiry, urgency, or user’s status (e.g., VIP customer, regular user).

Conditional Discounts and Offers: Forms can apply discounts or special offers based on what the user selects. For instance, if a user buys a certain quantity or combination of products, the form could offer a discount or suggest related products at a promotional price.

Common Forms Using Conditional Logic

WordPress users create a wide variety of forms, and conditional logic plays a pivotal role in many of them:

Contact Forms: Depending on the nature of the inquiry selected by a user (e.g., sales, support, general), the subsequent fields and the recipient of the form submission can change.

Payment form: In your payment form, when users select a specific payment gateway while purchasing any products, this particular payment gateway will be visible in the payment form, and other payment gateways will remain hidden. 

Multi-Step Forms: Conditional logic can manage the flow of multi-step forms, ensuring that users only see the steps relevant to their inputs. This is great for long application processes, such as job applications or loan applications, where user responses dictate subsequent questions or required documents.

Event Registration Forms: These forms can offer different registration options based on attendee types, like student, professional, or speaker, each with different input fields and options.

Order and Booking Forms: For e-commerce or booking websites, conditional logic can show different options or add additional charges based on selections, like gift wrapping options or seat preferences.

Best WordPress Form Builders with conditional logic

Bit Form-Best lightweight WordPress Form Builder for Automation

With Bit Form’s conditional logic, your forms do more than collect data—they become a crucial part of your business’s operations, responding and adapting in real-time. Whether you’re managing event registrations, customer surveys, or online orders, Bit Form’s conditional logic makes your forms work smarter. 

Key Features of bit form’s conditional logic

Conditional Actions: Actions can be set to always execute or be contingent on specific conditions met during form load, field input, form validation, or on form submission.

Logical Conditions: Conditions based on user inputs can be set up to show or hide fields, change field values, or trigger different workflows using “if”, “else if”, and “else” conditional logic. This means users only see the fields that are relevant to them, which can simplify the filling process, reduce confusion, and improve the overall user experience. The logic uses standard operators like “Equal”, “not equal”, “null”, “not null” and so many operators to compare field values against specified criteria.

Field Actions: You can configure the form to show or hide specific fields based on the logic conditions you set. For example, if a user selects “Email” as their preferred contact method, the form can be configured to only show the email address field and hide the phone number field, and vice versa.

What you can do with bit form’s conditional logic

• Dynamic Responses: Tailor your form’s responses with customized success or error messages that change based on user inputs. Each user feels like they’re having a conversation specifically tailored to their inputs, making their experience personal and engaging.
• Smart Redirections: Guide users to different pages after they submit the form based on their responses. Whether it’s directing a first-time visitor to a welcome page or returning customers to a loyalty reward page, Bit Form handles it seamlessly.
• Automated Workflows: With webhooks, Bit Form connects your forms to virtually any online service or tool you use. This means activities like updating databases, sending information to CRMs, or triggering emails can all be automated based on form entries.
• Conditional email notification: send email notifications to different recipients based on the user’s input. For example, if users select a specific option like “web development” from the form then the form can be set up to automatically send the submission notification to the web development team’s email. This feature ensures that the right people receive the relevant information immediately, improving response times and workflow efficiency. 
• Set a value by other field input: If you have 3 number fields where two fields are submitted through product value, the 3rd field will automatically filled by the conditional logic. 
• Conditional math calculation form: When a user inputs the weight and selects a delivery speed, the form calculates the final shipping cost by applying the appropriate multipliers and conditions based on the input. The final cost is then displayed on the form.

Fluent Form-Top Choice for Quick and Efficient Form Creation

Fluent Forms’ conditional logic makes it ideal for dynamic and interactive forms. Its ability to customize responses and actions based on user inputs makes it a powerful tool, especially for those who value deep customization and integration with other services.

Fluent Forms’ conditional logic works with 30+ connectors including Trello, PayPal, Google Sheets, and more. Set criteria to automate workflows like adding contacts to email lists or CRMs based on form inputs.

Email alerts may also include a conditional shortcode to dynamically show user-generated data. Customize emails based on form data to improve personalization. 

Additionally, Fluent Forms permits complicated field showing or hiding criteria, enabling dynamic forms that respond to user responses. Multiple conditions utilizing equal, not equal, greater than, and includes can customize form field display or hiding.

Consideration before buying Fleunt Form

There is no doubt fluent form is one of the best form builders. But there are some issues. Let’s discuss it. 

• Feature Overload for Simple Needs: For users who need straightforward forms without complex logic, the extensive functionalities of Fluent Forms might be overkill, making simpler form builders a more suitable choice. You are going to create a basic form builder, not a rocket. 
• Learning Curve: The powerful features of Fluent Forms, including its conditional logic, can come with a steeper learning curve. New users might find the array of options and settings daunting compared to more simplified form builders.
• Highly expensive: There are two plans in Fluent form, Annual and lifetime. The annual plan for a single site is overpriced. and the lifetime deal is out of your control. However, you can consider it.

Formidable Forms-Most Powerful Form Builder for Complex Structures

Formidable Forms is the best for those who need to create complex, data-driven application forms like job boards, detailed product customizations, or interactive quizzes with conditional logic. It’s also great for developers or advanced users who require a high degree of customization and integration with other systems like WooCommerce.

Due to its advanced calculation fields and conditional logic capabilities, Formidable Forms can handle complex discount logic, such as applying discounts based on multiple conditions or user behaviors​.

Here also, you can apply conditional logic to set default values based on user inputs or other dynamic data. Plus you can redirect users after submission based on their inputs. 

Different actions can be triggered based on user responses, such as sending emails to different recipients. 

Consideration before buying Formidable Forms

I like almost everything about formidable Form’s conditional logic except the pricing. Formidable Forms offers only annual deals, there is no Lifetime deal. The annual price of formidable forms elite and business plans are so overrated. Another thing is you can’t create conversational forms in the Basic and plan of Formidable Forms. 

WPForms-User-Friendliest Form Builder on WordPress

WPForms is highly user-friendly and sufficient for most typical form-building needs, especially for those who prioritize ease of use and straightforward setups. Like Bit Form and Fluent Form, WPForms has so many premium features including advanced conditional logic. 

Like other form builders, WPForms offers a feature called “Smart Conditional Logic” which enables dynamic and interactive forms. This feature allows you to show or hide fields, sections, or even entire pages of a form based on user inputs. It also supports both “AND” and “OR” conditions. 

But for very advanced or specific conditional logic requirements, you might need to consider other solutions or the premium version of WPForms. 

Consideration before buying WPForms 

There is no doubt that WPForms is one of the most powerful form builders with advanced conditional logic. But the problem is- some of the more advanced conditional logic features are locked behind the premium versions of WPForms. 

For example, if you buy the basic plan of WPForms, you won’t create a payment form and integrate some popular marketing integrations in this plan. While you can get everything in the Bit Form Pro plan for only $29. But here you have to cost 199$ to get the Pro version. Cheers. 

Ninja Forms-Most Flexible Form Builder for Custom Solutions

Ninja Forms offers a powerful Conditional Logic add-on that enhances the functionality of WordPress forms by allowing dynamic responses based on user interactions. This add-on enables you to show or hide fields, change field values, manage notifications, and even adjust submissions based on the criteria set within your form. You can create conditional rules that apply to various scenarios such as sending emails to specific departments based on user selections, or redirecting users to different pages depending on their inputs. This makes Ninja Forms particularly useful for creating personalized form experiences and automating workflows.

Consideration before buying Ninja Forms

Many of the advanced conditional logic features require the purchase of add-ons, which might increase the cost for users who need these functionalities. Extra add-ons mean adding extra Javascript and CSS which may increase page load times. 

Another thing to worry about is that PayPal is the only payment method for the Ninja Forms Plus plan. That means you can’t make a payment form with more than one way to pay.

Everest Forms-Best Drag-and-Drop Form Builder for Beginners

Like other form builders, Everest Forms has a powerful Conditional Logic feature that improves the usefulness of forms by enabling you to establish conditions that alter the behavior of the form according to user inputs. This feature is accessible in all subscription levels of Everest Forms Pro and is specifically designed to be simple to use allowing even anyone without technical proficiency to utilize it efficiently.

The conditional logic capabilities include simple options like showing or hiding fields based on the values of other fields. For instance, you can set a field to only appear if a certain option is selected in a previous question. This is achieved through straightforward IF-THEN scenarios where you choose to show or hide a specific field based on user interactions. Additionally, you can implement more complex conditions using AND/OR logic, allowing for multiple conditions to affect the visibility of form elements. This flexibility makes it possible to create highly interactive and dynamic forms tailored to gather precise information from users.

Consideration before buying Everest Forms

There are three plans available in Everest forms, they are personal, professional and agency. While conditional logic is available in the personal plan of Everest Forms, the functionality is limited. Features such as calculations, post submissions, and advanced email templates are reserved for higher-tier plans (Professional and Agency). This restriction could be a significant drawback for users on the personal plan who need to apply conditional logic to these specific functionalities.

Users on the personal plan have restricted access to integrating with various payment gateways and other services such as PayPal, Razorpay, and others where conditional logic might be necessary. This limitation hinders the ability to create forms that perform automatic calculations or submissions based on the payment method selected or data entered, impacting the form’s versatility and usability in e-commerce or donation scenarios.

Wrapping up

When comparing Bit Form with other popular form builders in the market in the case of conditional logic, several key distinctions emerge that could make Bit Form a particularly attractive option for users looking for comprehensive functionality in their form-building tools.

Feature Accessibility Across Plans: Unlike many other form builders like Everest Forms, WPForms, and Ninja Forms, which segment their features across various pricing tiers, Bit Form offers a more inclusive approach. In the case of Bit Form, the differentiation between plans is based primarily on the number of sites allowed rather than on the features themselves. This means that all users, regardless of the plan they choose, have access to the full suite of features offered by Bit Form, including advanced capabilities like conversational forms, post submissions, and calculations.

Comprehensive Functionality: Bit Form provides a robust set of features in a single package, which includes everything from payment integrations and advanced email templates to dynamic calculations and conditional logic. This is a stark contrast to some other form builders that require upgrades to access certain advanced features. For example, Everest Forms restricts access to features like advanced calculations and payment integrations to higher-tier plans, which can result in additional costs for users who need these functionalities.

Cost-Effectiveness: By offering a full feature set across all its plans, Bit Form may present a more cost-effective solution for businesses and individuals who need advanced form functionalities but do not want to manage multiple subscriptions or upgrades. This approach eliminates the need to pay more for essential features, making Bit Form a potentially more economical choice compared to other form builders that charge extra for premium features.