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Zoho WorkDrive Integrations

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Bit Form Integration With Zoho Workdrive

Using Zoho Workdrive integration with WordPress form builder, you can create a folder and send attachments in Zoho Workdrive. You can easily integrate without any coding. This Documentation goes through the configuration process.

Authorization Settings

First, you have to log in to your WordPress dashboard. Then click on Bit form from the left sidebar. Select an existing form that you want to integrate with Zoho Work Drive. If you don’t have any form please create a new form. Please follow the screenshots below:

create_form

Then click on the Settings menu from the top navigation bar. Navigate to Settings->Integrations->Click on (+) ->Select Zoho Workdrive. Please follow the screenshots below:

Homepage
Bit-Form-to-Zoho-Workdrive-select-integration-1

Select a data center from the dropdown. Then click on the Zoho API Console. Navigate to API Console->Get Started->Server-based Applications. Please follow the screenshots below :

Bit-Form-to-Zoho-Workdrive-api-console-1
GetStarted
api-console-server-based

Fill those fields (Homepage URL and Authorized Redirect URLs) the same as your Integration Homepage. Then click UPDATE.

Client-Details

A Client ID and a Client Secret will be generated. Then go to the Client Secret tab.

Client-Details

Then copy the Client ID and Client Secret and paste them to the Bit Form integration page. Then click on the Authorize button (wait for a few seconds). After the successful authorization click on the Next button.

Bit-Form-to-Zoho-Workdrive-integration-homepage-1
Bit-Form-to-Zoho-Workdrive-accept-1
Bit-Form-to-Zoho-Workdrive-authorization-1

Integration Settings

Select the required Team and Folder from the dropdown. There are My Folder is the personal folder and General is the team folder.

Bit-Form-to-Zoho-Workdrive-select-folder-1-1024x502

Actions

1. Create New Folder: To create a folder in Zoho Workdrive you have to define the folder name in Create New Folder Actions.

You can also create a folder in Workdrive via field value. For this, you have to select the field from the dropdown.

You can add a random number with the folder name by selecting the Add Random Number option.

Also, You can share the folder with users and control their access. There are four types of permission such as View, Edit, Organize, and Upload.

  • View: When you select this option the users can view, copy, and download the created folder and also add comments to them.
  • Edit: When you select this option the users can view, add, edit, and rename the creating folder, but cannot share or move them.
  • Organize: When you select this option the users can edit, rename, and organize the creating folder within the Team Folder, and also share them with other team members.
  • Upload: If you want to permit the users for file uploading in the creating folder you need to select this option.
Bit-Form-to-Zoho-Workdrive-create-newfolder-2

You can also send an email notification to the selected user about the folder created by selecting the Send Email Notification option.

Bit-Form-to-Zoho-Workdrive-send-mail-2-1024x502

In Zoho Workdrive, if a new folder is checked but the folder name is not given, then by default, a folder will be created with the name: New Folder with a random number. Example: New Folder 5f58e5273

Bit-Form-to-Zoho-Workdrive-Create-folder-default--1024x508

2. Upload Files: You can send Attachments in Workdrive. For this, you have to select the file upload field that you want to send. Also, you can share the attachment with users and control their access. There are four types of permission such as View, Edit, Share, View, and Comment.

  • View: When you select this option the users can view, copy, and download the sending attachment.
  • Edit: When you select this option the users view, add, edit, and rename files the sending attachment, but cannot share or move them.
  • Organize: When you select this option the users edit, rename, organize the sending attachments, and also share them with other team members.
  • View and Comment: When you select this option the users can view, copy, and download the sending attachment also comments to them.
Bit-Form-to-Zoho-Workdrive-select-attachment

You can also send an email notification to the selected user about the folder created by selecting the Send Email Notification option.

Bit-Form-to-Zoho-Workdrive-send-mail

Map all the fields, select the necessary Actions to be performed on integration, and then click on the Save button to save your settings.

In the end, create a Workflow for triggering the integration. Select the integration that you created before.

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